How do we arrange for the Hall to be opened and closed?
Contact details will be included in your invoice and highlighted in yellow. You need to contact Dave Mellor in advance of your booking to plan to meet him at the Hall.
Are we responsible for cleaning and tidying the Hall after use?
You are required to leave the hall clean and tidy for the next users. Large brushes and small dustpan and brush are kept in the kitchen, along with a mop and bucket for any spillages in the hall or kitchen. A separate mop and bucket are kept for spillages in the toilets. We reserve the right to make an extra charge for any additional cleaning to be taken from your deposit.
Do we need to empty the waste bins?
Yes, there are two bins in the kitchen. There is also another bin in the foyer. It is your responsibility to empty these bins into the large bin, placed outside the hall. The key for this bin is hung on the door in the kitchen
Are dogs allowed in the hall or grounds?
The presence of any dogs (excepting assistance dogs) on the hall field or in the hall must be carefully managed by the event hirer, as we have over 300 children per week visiting the hall. We will need to arrange for extra cleaning after the event and this charge will be passed onto the hirer. This is in order to keep them safe from Toxocariasis, a disease that can cause blindness and can be caught from dog faeces.
Do we need a license to sell alcohol?
Yes, you will need a temporary licence to sell alcohol and you will need to let us have a copy of the licence to confirm that you have got it and because we are only allowed ten per year, therefore we need to ensure we keep within this limit. If you are not charging for alcohol, you do not need a licence.
How many people can we have at our event?
Up to 120 people seated or 140 standing. If seated in rows together then seats must be clipped together in rows of ten with a centre isle and gaps left for social distancing. The clips are in a box to the right of the stage. If the outside play area has also been hired then only 60 people in total are allowed to use the hall, as this reduces the number of fire exits.
Can I have access to the Hall to set up my event?
Yes, but this time will be charged for and should be included in the time booked for your event.
We are a charity/we are fund raising for a charity, could we have the hall at a reduced rate?
We ourselves are a charity and are having to work hard to raise funds to maintain the Hall so that it is there for the community both now and in the future, so unfortunately it isn’t possible to reduce our rates
Can we hire and/or use the grass outside the hall?
Yes, you can hire the grass to the front of the hall, however, there is a charge as you will be given use of the toilets.
If you have hired the main hall, you may use the area in front of the hall but not beyond the fence.
Can we have a bouncy castle outside on the grassed area?
Yes, but you will need your own public liability insurance and you will need to supervise it once erected. You may have this cover on your home insurance.
Can we have a bouncy castle inside the hall?
Yes, if it is less than 2.5 metres tall and you will need to check it will fit yourself and to have your own insurance – as above.
Can we decorate the hall?
Yes, however, you must use fire retardant materials and any decorations attached to the ceiling must use special clips that the caretaker will provide on request. All decoration must be removed, or you will be charged extra.
How much crockery do you have?
We have matching plates, soup bowls and side plates for up to 120 people. We also have cups and saucers for a similar number but not all the same pattern.
Can we use the kitchen and oven?
Yes (if you have booked the whole hall), but you must leave it in as clean a condition as you found it and take your rubbish away with you.
Are there tea and coffee making facilities?
Yes there is an instant water heater, which has instructions on how to use it on the wall near to it and a kettle. There are also large teapots and coffee pots that you may use.
Are there large flasks for putting tea and coffee in?
Yes we do have two large flasks, which can be at the hall for your use if requested. We need advanced notice that you need them for your event and you will be responsible for using them safely and ensuring they are left in a clean condition.
Can we use the stage?
Yes, but the responsibility for the safety of users, particularly children, is yours.
See below about stage curtains
Can we have the stage curtains open/closed?
If you wish to use the stage curtains, they are locked, and you will need to designate an adult to open and close them. The winder is locked to avoid accidental damage, and you must re-open the curtains and replace the chain and lock afterwards.
Can we use the stage lighting system?
No unfortunately it is not possible at the moment to use the stage lighting system.
Is there a sound system available to use?
Yes, there is a sound system with speakers which has 1 microphone and will connect via Bluetooth to a mobile phone / MP3 player. Please ask if you want to use it.
How many chairs are there at the Hall?
120 plus 50 plastic chairs if required. Only the plastic ones can be used outdoors.
How many tables are there?
Twenty four small oblong tables
Twelve large white tables (requiring tablecloths) if required.
Six tables suitable for small children
Can we play indoor rugby/football in the hall?
Only if soft balls are used and the children are constantly supervised. In addition you will need insurance to cover such an event.
Is the water drinkable?
Yes the water is drinkable from all taps.
Is there Wi-fi available at the hall?
Yes, the code is available on the noticeboard in the foyer.
The hall does not have a BBC License, so you should not use hall internet and mains power for:-
·watching or recording programmes as they are being shown on TV or live on an online TV service
·downloading or watching BBC programmes on iPlayer
Why do I have to pay a damage deposit?
This deposit is returned to the hirer providing they have only used their allotted event time (as detailed in the booking form), and have returned the hall in the condition it was provided to them. This includes (not exclusively):-
·all decorations, balloons (and their contents) removed
·clean floors
·empty bins with clean bin bags inside
·all tables and chairs correctly stored
·no litter remaining from the event
·kitchen left clean and tidy with all items put away
·no items left for collection outside the booking time unless previously agreed with the bookings secretary in writing
Donations Are Welcome
Please consider supporting the upkeep of our parish hall, which is proudly owned and managed by All Saints Church.