Terms and Conditions

STANDARD CONDITIONS OF HIRE (the premises)

All hire fees, storage charges and deposits, must be paid at the times stipulated in the Hiring Agreement. No hiring will be booked and the Hirer will have no right to use the rooms and Facilities, until all payments have been made in full at the times stipulated.
If the Hirer wishes to cancel the booking and the Parish Hall Management Committee (PHMC) acting on behalf of All Saints Church, Thelwall, is unable to conclude a replacement booking, the question of repayment of fees shall be at the discretion of the PHMC.
The Hirer shall, on making the booking, inform the Lettings Officer of any requirements concerning the provision of refreshments or of canteen facilities, and shall be responsible for any charge thereby incurred.
If the Hirer is permitted to store equipment between sessions, it must be stored in such place and in such manner as indicated by the Lettings officer and only for as long as it permitted by the PHMC subject to payment of the storage charge. No article that is dangerous or unsuitable may be stored. Hirers will be responsible for insuring their property permitted to be stored at the Hall.
The PHMC accepts no responsibility for any stored equipment or other property brought onto or left on the premises and all liability for loss or damage is thereby excluded. All equipment and other property (other than stored equipment) must be removed at the end of each session: otherwise, fees will be charged for each day or part of a day at the hire fee per session until the items are removed. The Hirer shall indemnify and keep the PHMC or its employees or agenda and invitees indemnified against all claims in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including store of equipment) by the Hirer.
The PHMC may dispose of items brought onto or stored on the premises, by sale or otherwise, and on such terms and conditions as it thinks fit, and charge the Hirer any costs incurred in storing and disposing of such items, in any of the following circumstances:
- In respect of stored equipment, failure by the Hirer either to pay any storage charges due and payable or to remove the equipment within 7 days after the hiring;
- In respect of any other property brought onto the premises for the purposes of the hiring, failure by the Hirer to remove the property within 7 days after the hiring.
No literary, dramatic, musical, film or video work shall be performed or shown at the premises without obtaining all necessary copyright licences and theatre, film, video and public entertainment licences. No such work shall be performed or shown without prior approval of the Lettings Officer and no alteration to the work shall be made after such approval.
The Hirer:
- Shall be responsible for obtaining any necessary approvals or licences (including any liquor licence) in connection with the hire, other than those already held by the PHMC
- Will comply with all conditions attaching to such approvals or licences and
- Will indemnify the PHMC (and therefore All Saints Church, Thelwall) against all losses, costs, damages and expenses resulting from any failure to obtain such approvals or licences or from any failure to comply with the same.
- All such licences shall be produced to the Lettings Officer before the commencement of the hiring.
No alcohol shall be sold or supplied without the permission of the Lettings Officer
The Hirer shall, during the hiring, be responsible for:
- Supervision of the premises;
- Protection of the fabric and contents
- Safety from damage however slight
- The behaviour of all persons using the premises, whatever their capacity
- First Aid to persons using the premises during the hire period
- Ensuring that persons leaving the premises during or following the hiring shall do so in an orderly manner and in such a way as not to cause nuisance or annoyance to owners or occupiers of nearby premises; and
- The observance of all regulations appertaining to the premises stipulated by the Licensing Justices, the Fire Authority in accordance with Rule 6, the Local Authority or otherwise.
- As directed by the Lettings Officer, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents.
The Hirer shall not use the premises for any purpose other than that permitted under the Hiring Agreement and will not, without obtaining the prior consent of the Lettings Officer, use or enter the premises at any times other than those permitted under the Hiring.
The Hirer shall not assign the benefit of the Hiring Agreement. The Hirer shall not share the use of the premises with any other person or organisation other than a member or invitee of the Hirer permitted to use the premises under the Hiring.
The PHMC reserves the right to terminate forthwith any entertainment, activity or meeting permitted under the hire that is not properly conducted.
No alternations or additions may be made to the premises, nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises with approval from the PHMC. Any temporary alteration, fixture, fitting or attachment shall be at the discretion of the Lettings Officer and shall:
- EITHER: Remain in the premises at the end of the Hiring and become the property of the PHMC
- OR: Be removed by the Hirer who must made good to the satisfaction of the Letting Officer any damage caused to the premises by such removal
The Hiring may be determined by notice given by the Lettings Officer if:
- any fee, storage charge or deposit due under the Hiring Agreement is not paid on time
- any of these conditions is not complied with by the Hirer, or
- in accordance with Rule 3 (c), in which case all fees (including any deposit) paid by the Hirer shall be refunded;
- but without prejudice to any claim by the PHMC against the Hirer for non-payment of fees or non-compliance with these conditions.
The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any local code of practice issued in connection with such sales. In particular, the Hirer shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organiser’s name and address, and that any discounts offered are based only Manufacturers Recommended Retail Prices.
The Hiring Agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer.

To be reviewed in April of each calendar year.

Privacy Policy

Your privacy is important to us. It is Thelwall Parish Hall’s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://www.thelwallparishhall.co.uk, and other sites we own and operate.

This policy is effective as of 1 June 2022 and was last updated on 1 June 2022.

Information We Collect

Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services and promotions, and any information automatically sent by your devices in the course of accessing our products and services.

Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter.

Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.

Personal Information

We may ask for personal information which may include one or more of the following:

Name
Email
Phone/mobile number

Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason for doing so. In which instance, we only collect personal information that is reasonably necessary to provide our services to you.

Collection and Use of Information

We may collect personal information from you when you do any of the following on our website:

Use a mobile device or web browser to access our content
Contact us via email, social media, or on any similar technologies
When you mention us on social media

We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:

to contact and communicate with you

Please be aware that we may combine information we collect about you with general information or research data we receive from other trusted sources.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

Children’s Privacy

We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.

Disclosure of Personal Information to Third Parties

We may disclose personal information to:

a parent, subsidiary, or affiliate of our company
third party service providers for the purpose of enabling them to provide their services, for example, IT service providers, data storage, hosting and server providers, advertisers, or analytics platforms
our employees, contractors, and/or related entities
our existing or potential agents or business partners
sponsors or promoters of any competition, sweepstakes, or promotion we run
courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights
third parties, including agents or sub-contractors, who assist us in providing information, products, services, or direct marketing to you third parties to collect and process data

International Transfers of Personal Information

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

Your Rights and Controlling Your Personal Information

You always retain the right to withhold personal information from us, with the understanding that your experience of our website may be affected. We will not discriminate against you for exercising any of your rights over your personal information. If you do provide us with personal information you understand that we will collect, hold, use and disclose it in accordance with this privacy policy. You retain the right to request details of any personal information we hold about you.

If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time. We will provide you with the ability to unsubscribe from our email-database or opt out of communications. Please be aware we may need to request specific information from you to help us confirm your identity.

If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Use of Cookies

We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

Contact Us

For any questions or concerns regarding your privacy, you may contact us using the following details:

bookings@thelwallparishhall.co.uk

Contact Us

Terms and Conditions & Privacy Policy